The Municipal Administrator is the Chief Administrative Officer of the District and makes recommendations to Council on a broad range of policy and administrative issues. He is responsible to Council for the efficient management of the municipal workforce, and for ensuring that Council's directions and policies are carried out. He co-ordinates the budget process, acts as Council's representative in labour negotiations, and is called upon to provide management advice to Council.
Corporate Services Department
The Corporate Services Department is comprised of four disctinct area: Corporate Projects, Human Resources, Information Technology and Occupational Health and Safety.
Corporate Projects Division Corporate Projects provides communication and engagement support for initiatives undertaken throughout the organization.
Human Resources Division The Human Resources staff provide resources as listed below to all departments within the Municipality and work closely with other local Municipalities in areas of mutual interest. We also provide advice to the Administrator, Council and Police Board on a wide range of personnel and labour relations matters.
- Human Resources Planning
- Employee Benefits Planning
- Retirement Planning
- Contract Negotiations
- Job Evaluation and Classification
- Labour Relations
- Training and Development
- Leave Management
- Employee Counseling
- Wage and Salary Administration
- Personnel Records
Information Technology Division The employees in Information Technology provide leadership and expertise in the provision of information technology for the Municipality. This includes support for staff computers, as well as all internet servers and communications equipment needed for public services provided by computer technology. It also includes the management of the geographic information system, which contains all Municipal maps, drawings, and engineering infrastructure data. IT staff also operate Saanich's telephone switchboard and the central reception desk at the main entrance to the municipal hall.
- Hardware and Software Planning and Acquisition
- Hardware and Software Research and Development
- Hardware and Software Installation
- Information Technology Policies and Procedures
- Employee Computer Training
- Help Desk Assistance
- Operating the Municipal Print Shop
Occupational Health and Safety Division The Occupational Health and Safety Division provides comprehensive accident and disease prevention and return to work programs to assist all Saanich employees to remain productively at work. Occupational Health and Safety accomplishes this goal by ensuring all Saanich workplaces and employees comply with WorkSafeBC requirements and the certification standards of the BC Municipal Safety Association.
Engineering, under the leadership of the Director of Engineering, provides guidance, design, analysis and administration of Municipal infrastructure, including roads, water, sewers, drains, street and traffic lights to ensure existing needs as well as future requirements are met.
MISSION STATEMENT: Saanich Engineering – planning, constructing, maintaining public infrastructure and providing related services for our Citizens. Building a safe, vibrant and sustainable community in an effective and socially responsible manner.
Development Division: The Development Division is responsible for processing, approving and inspecting all works installed by private developers that become municipal property.
Facilities Operations Division Maintains all Saanich community recreation centres, as well as all other municipal buildings, including Municipal Hall, the Police and Fire buildings, Saanich branch libraries and affiliated seniors centres.
Public Works Division Responsible for the construction and maintenance of roads, sanitary sewers, open and closed storm drainage systems, water distribution, traffic signals, street lights, street signs, bridge maintenance and garbage collection. It insures that all residents have safe and reliable drinking water, that they are adequately protected in the case of floods, and that garbage is collected on a regular basis. In addition, Public Works is also responsible for snow clearing of major and collector roads. The division is also responsible for responding to emergencies after hours, weekends and holidays.
The Finance Department is responsible for the overall management of the financial affairs for the Municipality. Primary functions include:
- Financial planning and budgets
- Treasury and cash management
- Accounting and payroll
- Financial reporting and internal control
- Property Tax
- Utility Billing
- Dog Licences
- Business Licences and Commercial Vehicles
- Municipal Budget
- Corporate Planning and Project
Purchasing Section The Purchasing Section is responsible for:
- Working with the departments to coordinate the procurement process
- Coordinating the bid process to ensure compliance with current tendering laws
- Assisting departments with contract management initiatives
- Provision of the accounts payable function
- Coordinating efforts in conjunction with the members of the Greater Victoria Joint Purchasing Group and the Greater Vancouver Municipal Purchasing Group
The Saanich Fire Department's mandate is to protect life and property within the Municipality. The Department is responsible for the prevention, suppression and investigation of fires.
Legislative Services Department
Legislative Division The Legislative Division is responsible for corporate administration, and provides management, information and support services for Council, the Advisory Committees of Council and the Board of Variance. The Division is responsible for administering the Freedom of Information and Protection of Privacy legislation and the corporate records program, providing access to records and ensuring the long-term protection of the Municipality’s information assets. The Division is also responsible for administering the electoral process, conducting municipal elections, by-elections, referenda and legislated elector approval processes.
As part of the Legislative Division, the Archives Section collects and preserves the documentary heritage of The District of Saanich and makes this information available through public reference room services, website resources, and public outreach. Corporate and community records - including correspondence, reports, historical council and committee minutes, plans, photographs, oral histories, and ephemera - can be accessed at our public reference room in the Saanich Centennial Library.
Also part of the Legislative Division, the Strategic Planning Section manages and supports the strategic planning and progress reporting processes, providing corporate advice and coordination on reporting for the past year, implementation in the current year, and planning for future years. The Section also undertakes other corporate iniatitives such as the citizen and business surveys which provide feedback to help guide corporate decision-making.
District of Saanich
2nd Floor – 770 Vernon Avenue
Victoria, BC V8X 2W7
Lands Division The Lands Division provides real estate and appraisal services to Council and other departments. The division buys and sells property on behalf of the Municipality, manages all leased or rented properties and negotiates the acquisition of rights-of-way. The division also has the responsibility for managing and coordinating special projects.
Legal Division The role of the Legal Division is to give legal advice to Council and other departments and prepares bylaws, contracts and real estate documentation for the Municipality. The division also manages all types of litigation for the Municipality including damage claims, bylaw prosecutions and labour arbitrations.
Risk Management Division The objective of the Risk Management Division is to protect the Municipality's assets, employees, volunteers and citizens from loss, damage or injury through the promotion of policies and procedures designed to prevent incidents from occurring. As well, the division attempts to effectively reduce the effects of incidents which do occur through various methods of loss reduction, risk transfer and risk financing.
Parks and Recreation Department
Parks Division The Parks Division is responsible for the planning, design, maintenance and construction of over 140 parks including turf, sport fields, playgrounds, tennis courts, trails, field houses, washrooms, roads and parking lots. This responsibility also includes beach accesses, walkways, roadside grass cutting, and landscape maintenance of recreation centres and branch libraries.
The Parks Division is also responsible for the planting and maintenance of all boulevard and parks trees, administration of the Tree Preservation Bylaw, and horticultural maintenance of annual beds, shrub beds, perennial borders and traffic islands.
Recreation Division Saanich Recreation Services operates four major community recreation centres and provides liaison with the community through the Community Services Section. The Department provides recreation programming for all ages and interests, ranging from sports and fitness opportunities to the exploration and enjoyment of arts and culture. As well, Recreation Services provides leadership in organizing special events and activities that foster community identity and pride.
All four Saanich recreation centres, who welcome 1.8 million visitors each year, offer full fitness, aerobic and weight training opportunities as well as recreation programming. Aquatic amenities are located at Saanich Commonwealth Place and Gordon Head Community Recreation Centre. Arenas are located at Pearkes Community Recreation Centre and indoor court facilities are found at Cedar Hill Community Recreation Centres. In addition, each facility offers rental space for groups ranging in size from 20 to 2,000 participants. The Community Services Division focuses on providing recreation opportunities for youth as well as providing leadership in such areas as cultural bridging and recreation affordability.
Cedar Hill Golf Course The Cedar Hill Golf Course, located on Derby Road off Cedar Hill Road, provides ”close to home” golf for beginners and experienced players on an 18 hole, 5100 yard course. CPGA instruction, pro shop sales and services, a short club practice range and licensed light snack and beverage service round out the golf experience. Green fee play and pass holder tee times are facilitated through an on-line booking system. The course is surrounded by a 3.5km (2.2mile) walking trail with scenic views of the Olympic Mountains and access to the unique King’s Pond area.
The responsibility of the Planning Department is to ensure that municipal goals are reflected in planning policy documents and ultimately in new development that occurs within the municipality. The Department has an important role in providing Council with professional and technical advice on current and future land uses, and a wide range of issues including housing, heritage, environment, transportation, and social policy.
The principal functions of the Planning Department are:
- To provide long range community planning through the Official Community Plan and other policy documents;
- To undertake focused planning studies on a variety of subjects;
- To administer development control bylaws including building permits and bylaw enforcement;
- To provide policies and education to conserve, protect and enhance Saanich's natural environment;
- To act as advisors to Council on planning and environmental matters; and
- To provide liaison to various municipal committees and community groups.
Environmental Services, within Planning, promotes conservation and enhancement of Saanich’s natural environment. This is achieved through the development application process, the introduction of new policies and bylaws, and environmental education and outreach programs that create greater awareness, understanding and involvement within the community.
One vital section of this Department is Inspection Services which is responsible for the administration and enforcement of B.C. Building Code and related Plumbing Code. This section also includes enforcement of municipal bylaws.
The Municipality of Saanich, through its governing Municipal Police Board, is responsible for maintaining an independent police department which is supported by civilians and volunteer Reserve Police Officers.
Central to the activities of the police department is a commitment to a formal, five year strategic plan encompassing the philosophy of Community Policing.
The mission statement of the Saanich Police is: To provide quality police services by working with our partners to ensure the safety and security of our community.